from http://www.tcd.ie/Buildings/Minutes/sfcmin.html ----------------------------------------------------------------------- SITE AND FACILITIES COMMITTEE ----------------------------------------------------------------------- MINUTES OF A MEETING HELD IN THE BOARD ROOM ON TUESDAY 28TH JANUARY 1997 Present The Provost Mr A A Donnelly The Bursar Mr K J Mc Ginley The Treasurer The Dean of Science The Secretary Professor L M Cullen Dr D W Jeffrey Professor Stalley Director of Buildings The President, Students Union Apologies Vice Provost Dean of Graduate Studies Dr J M Monaghan 2.4 Sports Strategy Report A copy of a report prepared by KPMG setting out a strategic plan for sport in College for the next decade had been circulated with the agenda for information. This had identified the need for adequate indoor sports facilities as a matter of the greatest priority. The Provost said that College has been offered financial support to investigate the possibility of meeting these needs by constructing a building on the An Post Site that might contain large sports facility, a multi-storey car park and residential units. The Committee responded with enthusiasm to this proposal and agreed that this investigation should proceed as soon as possible. ----------------------------------------------------------------------- MINUTES OF A MEETING HELD IN THE BOARD ROOM ON TUESDAY 15TH APRIL 1997 Present The Provost Senior Dean Treasurer The Dean of Sciences The Bursar Professor Stalley The Secretary The President, Students' Union Mr K J McGinley Dr .J. Monaghan Mr AA Donnelly Assistant Secretary (Academic Affairs) Director of Buildings Dr D W Jeffrey Apologies The Vice-Provost 2.5 Sports Facilities The Committee noted a paper from the Director of Buildings summarising the proposals for developing sporting facilities on the An Post Site and at Santry and Islandbridge. The Senior Dean was invited to review these proposals and to decide if the Committee reveiwing the KPMG report should contribute to this planning process. ----------------------------------------------------------------------- MINUTES OF A MEETING HELD IN THE O'REILLY INSTITUTE LARGE CONFERENCE ROOM ON TUESDAY 30TH JUNE 1998 Present The Provost Assistant Secretary (Academic Affairs) The Vice Provost The Dean of Science The Bursar The President, Students Union The Treasurer Mr K J McGinley The Dean of Arts (Letters) Professor Stalley The Director of Buildings Dr J Monaghan Apologies Senior Dean Mr AA Donnelly Secretary Dr B A Coghlan 1.2 Sports Complex The Committee noted and approved the recommendation of the interview panel that Messrs Henry J Lyons & Partners be appointed as architects for this project. ----------------------------------------------------------------------- MINUTES OF A MEETING HELD IN THE O'REILLY SMALL CONFERENCE ROOM ON TUESDAY 15TH SEPTEMBER 1998Present The Provost The Senior Dean The Bursar The President, Students Union The Treasurer The Dean of Science The Secretary Dr J Monaghan Assistant Secretary (Academic Affairs) Mr AA Donnelly The Director of Buildings Apologies The Vice Provost The Dean of Arts (Letters) Professor Stalley Dr B A Coghlan In attendance The Building Projects Officer Mr Peter Lyon of Messrs Austin Smith Lord for item 1 only Mr John Hanley of Messrs Robinson Keefe Devane for item 1 only 2.2 Sports Complex Project 2.2.1 Design Team The Committee noted and approved the appointment of the following members of the design team:Quantity SurveyorsMulcahy McDonagh & PartnersCivil and Structural EngineersOve Arup & Partners (Ireland)Mechanical and Electrical EngineersOve Arup & Partners (Ireland) 2.2.2 Non-Sporting Facilities The Committee agreed that a group comprised of the Bursar, the Senior Dean, the Treasurer and the Director of Buildings should be invited to investigate the options for securing additional finance for the project through the incorporation of appropriate revenue generating facilities. ----------------------------------------------------------------------- MINUTES OF A MEETING HELD IN THE LIBRARY CONFERENCE ROOM ON TUESDAY 6TH APRIL 1999 Present The Provost Dean of Health Sciences The Vice Provost Dean of Arts (Letters) The Bursar Prof. R. Stalley The Senior Lecturer Prof. L. Cullen The Senior Dean Dr. B. Coghlan The Treasurer Mr. A.A. Donnelly The Deputy Director of Buildings Mr. K. J. McGinley Apologies Prof. J. Monaghan President, Students' Union Director of Buildings In attendance Director of Sport Mr. David Clarke, Maloney O'Beirne Architects, for item 1.3 only 1.4 Sports Complex Development The Deputy Director of Buildings referred to his paper dated 29 March and tabled a comparison of the offers from Tenderers A and C. The Bursar, Senior Dean and Treasurer, who along with the Secretary, Director of Buildings, Deputy Director of Buildings and Mr. Brendan Hickey, an external consultant, had formed the assessment group, commented also on the proposals. The Site and Facilities Committee accepted the recommendation of the assessment group that Proposal A was the most economically advantageous to the college and that negotiations should be conducted with that tenderer in order to secure the most satisfactory arrangements possible for the College. The importance of ensuring precedence of the College's longtern interest in the design of the commercial facilities was noted as was the need to examine the implications of Landlord and Tenant Legislation. It was agreed also to investigate if the tax allowances could be extended to include staff accommodation. ----------------------------------------------------------------------- *CORRECTED MINUTES OF A MEETING HELD IN THE LARGE CONFERNCE ROOM IN THE O'REILLY INSTITUTE AT 9.30AM ON TUESDAY 20TH JULY 1999 Present The Provost Prof. J. Monaghan The Bursar Dr. B. A. Coughlan The Treasurer Mr. A. A. Donnelly The Dean of Health Sciences, Prof. J. Malone The President, Students Union, Mr. D. Tighe The Dean of Science, Prof. M. B. Jones The Director of Buildings Apologies The Vice-Provost The Secretary The Senior Dean Dean of Arts (Letters) Mr. K. J. McGinley Prof. L. M. Cullen Prof. R. Stalley In attendance The Planning Officer 2.2 Sports Complex Project The Committee noted and approved a tabled memorandum from the Director of Buildings outlining the position with this project at present. The Committee agreed that the details of the larger scheme should be presented to the group that was established to consider the options for funding this project as soon as they are available. This group should then decide what action should be taken to clarify the relationship between College, Michael McNamara and Company and CIE. ----------------------------------------------------------------------- MINUTES OF A MEETING HELD IN THE LARGE CONFERENCE ROOM IN THE O'REILLY INSTITUTE AT 11.00AM ON TUESDAY 19TH OCTOBER 1999 Present The Bursar Dr. B. A. Coughlan The Treasurer Mr. A. A. Donnelly The Senior Dean The President, Students Union, Mr. D. Tighe Dean of Arts (Letters), Prof. J. Scattergood The Director of Buildings Prof. R. Stalley Apologies The Provost The Vice Provost The Secretary The Dean of Health Sciences, Prof. J. Malone The Dean of Science, Prof. M. B. Jones Mr. K. J. McGinley Prof. J. M. Monaghan In attendance The Planning Officer 2.1 Sports Complex Project The Committee heard that discussions with the Dublin Corporation Planners yielded advice to consider the development of the Northeast Corner, Goldsmith Hall, the An Post site, the CIE areas and residences thereabouts in a larger coordinated scheme. The Committee noted that two schemes for the project are being examined; Plan 'A' to develop all of these sites and Plan 'B' to develop the Northeast Corner and site previously earmarked for IAMS Phase 3, the latter of which to be submitted to Board in November with a view to beginning construction in March 2000. The Committee also noted that the final design of Plan 'A' will take full account of the Tall Buildings Study currently under preparation for Dublin Corporation. The Director of Buildings presented the current proposals to the Committee with the aid of a board mounted drawing and a set of overhead transparencies. The Treasurer said that Board has approved the formation of a Professional team to examine the developer's proposal with regard to financial viability and value for money, legal aspects, procurement and to prepare a risk analysis. ----------------------------------------------------------------------- MINUTES OF A MEETING HELD IN THE LARGE CONFERENCE ROOM IN THE O'REILLY INSTITUTE AT 11.00AM ON TUESDAY 16TH NOVEMBER 1999 Present The Vice Provost Prof. R. Stalley The Bursar Prof. J. M. Monaghan The Secretary Dr. B. A. Coughlan The Senior Dean Mr. A. A. Donnelly The Dean of Science, Prof. M. B. Jones Mr. K. J. McGinley The Dean of Health Sciences, Prof. J. Malone The Director of Buildings Apologies The Provost The Treasurer Dean of Arts (Letters), Prof. J. Scattergood In attendance The Director of Accommodation and Catering Services The Planning Officer 1.3 Sports Complex Project The Director of Buildings tabled a document and reported on the Sports Complex project. The Committee noted that the programme for the project, which is aimed at delivering the completed IITAC building in October 2001, indicates that the application for Planning Permission for Scheme 'B' should be submitted at the end of November. In the discussion that followed it was agreed that the detailed proposals for this scheme should be considered in context of the overall College Development Plan at the next meeting of the Committee. These proposals should include options for the future use of the Luce Hall, arrangements for decanting existing occupants of the railway Arches and long-term plans for the provision of accommodation for the Department of Chemistry. The Bursar and the Director of Buildings were invited to arrange for the appropriate consultation with the relevant Building Committees to take place before then and to ensure that the advice of these Committees arising from this consultation is available at the next meeting. ----------------------------------------------------------------------- MINUTES OF A MEETING HELD IN THE LARGE CONFERENCE ROOM IN THE O'REILLY INSTITUTE AT 9.15AM ON TUESDAY 7TH DECEMBER 1999 Present The Provost The Dean of Health Sciences, Prof. J. Malone The Vice Provost Prof. R. Stalley The Bursar Dr. B. A. Coughlan The Senior Dean Mr. K. J. McGinley Dean of Arts (Letters), Prof. J. Scattergood The Director of Buildings The Dean of Science, Prof. M. B. Jones Apologies The Secretary The Treasurer The Senior Lecturer Prof. J. M. Monaghan Mr. A. A. Donnelly In attendance Mr. I. Matthews The Deputy Director of Buildings The Planning Officer In Part Mr. R. Payne, Cullen Payne Architects Mr. M. Donnelly, Pei Cobb Freed and Partners, Henry J. Lyons and Partners 1.2 Northeast Corner Planning Committee The Committee noted the minutes of a meeting held on 27th August 1999 and agreed that this Committee should take responsibility for overseeing the design of the lecture theatre facilities included in the combined IITAC and Sports Complex project. The Committee also agreed that the size of the large lecture theatre should be increased to 550 seats if possible and not less than 525 seats. This should be done at the expense of the Bio-Resources facilities. The Committee agreed that a plan showing the options for structural grids that can be supported on the "roof" of the Sports Complex should be prepared as part of the current planning process.1.3 Sports Complex Planning Committee The Committee noted the minutes of a meeting held on the 3rd December 1999. The Committee agreed that further details should be provided on the proposed Sports Clinic and Physiotherapy facility planned for the new Sports Complex detailing the overall benefits to the College and space requirements within the Complex. 2.2 IITAC and Sports Complex Project Mr. M. Donnelly of Pei Cobb Freed/Henry J. Lyons and Partners presented the proposed 'Plan B' scheme for the Sports and Bio-Resources Complex with the aid of an A3 set of drawings tabled at the meeting. It was noted that careful attention would be given to minimising vibrations in the lower areas from the overhead viaduct. Mr. R. Payne of Cullen Payne Architects presented the proposed scheme for the IITAC and Lecture Theatre Complex with the aid of a board mounted drawings and the drawings circulated with the agenda. The Committee noted that the proposed height of IITAC could be raised with respect to the views from College Park. Mr. Payne noted the concerns of Professor Stalley regarding the views from the train of the upper areas of IITAC. It was agreed that the orientation of the Lecture theatres should remain as presented as IITAC groups primarily use them. It was also agreed that the Architects should prepare options for the full or non-enclosure of the atria between IAMS, IITAC and Physiology. It was noted that planting within the complexes should be given particular attention during the planning process. The Director of Buildings presented a set of drawings circulated with the agenda showing the staged implementation of 'Plan B' of the Harry Cobb Scheme. The Committee heard a proposal to accommodate the Bio-Resources Unit in prefabricated buildings on the Chemistry Extension site and then lower them into the constructed underground facility. It was noted that Dunlop/Oriel House would revert to a Graduate Centre upon completion of the decanting for the various projects in the East End. The Committee also noted that the Chemistry Extension should be demolished when it has no further use and that the process of dismantling the Gate lodge should begin after the Christmas vacation. Dr. B. Coughlan said that it was not intended to accommodate the function of the PC Hut (south) in the original brief for the IITAC development. It was agreed that it would be preferable to revise the IITAC brief to accommodate this facility. The Committee noted that the scheme should be tailored to meet £59m from an estimate of £61m shown in a schedule of all costs associated with 'Plan B' circulated with the agenda. The Committee agreed that further plans for the decanting of the O'Reilly Institute and the Arches would need to be discussed. It was also agreed that the Northeast Corner Planning Committee should be renamed "IITAC Planning Committee". ----------------------------------------------------------------------- MINUTES OF A MEETING HELD IN THE SMALL CONFERENCE ROOM IN THE O'REILLY INSTITUTE AT 9.30AM ON THURSDAY 20TH APRIL 2000 Present The Provost Prof. J. M. Monaghan The Vice Provost Dr. B. A. Coughlan The Bursar Dr. K. J. McGinley The Dean of Science, Prof. M. B. Jones Mr. A. A. Donnelly Prof. R. Stalley The Student's Union President The Director of Buildings Apologies The Senior Dean The Senior Lecturer The Dean of Arts (Letters), Prof. J. Scattergood The Dean of Health Sciences, Prof. J. Malone The Secretary The Treasurer In attendance The Planning Officer 2.1 Proposed North East Corner Development The Director of Building presented a report from the Deputy Director of Buildings on the Northeast Corner Development that had been circulated with the agenda. The Committee heard that CIE have confirmed that they will send notification of design acceptability next week. The Committee agreed to recommend further expenditure on the project of £250,000 to avoid delays on condition that the College receives satisfactory assurances about Section 843 approval and that the project will not be delayed as a result of CIE's proposal to increase the width of the Eastern part of the railway viaduct. Prof. Stalley said that careful attention should be paid to the facades of IITAC and the O'Reilly Institute. The Committee also noted that connections between the various buildings in the Northeast Corner should be examined further. 2.6 IITAC Planning Committee The Committee noted the minutes of meetings held on 21st March 2000 and 7th April 2000 circulated with the agenda. 3.2 Sports Complex Planning Committee The Committee noted the minutes of a meeting held on 7th April 2000 circulated with the agenda. ----------------------------------------------------------------------- MINUTES OF A MEETING HELD IN THE SMALL CONFERENCE ROOM IN THE O'REILLY INSTITUTE AT 11.00AM ON TUESDAY 30TH MAY 2000 Present The Provost Prof. R. Stalley The Bursar Prof. J. M. Monaghan The Secretary Prof. L. M. Cullen The Treasurer Dr. B. A. Coughlan The Senior Dean Dr. K. J. McGinley The Dean of Science, Prof. M. B. Jones Mr. A. A. Donnelly The Dean of Health Sciences, Prof. J. Malone The Student's Union President, Mr. D. Tighe The Dean of Arts (Letters), Prof. J. Scattergood The Director of Buildings Apologies The Vice Provost The Senior Lecturer In attendance The Planning Officer S. McNamara, Y. Farrell and M. Dunne, Grafton Architects for item 1.1 only 2.6 IITAC Planning Committee The Committee noted the minutes of meetings held on 25th April 2000 and 22nd May 2000 circulated with the agenda. 3.1 Sports Complex Planning Committee The Committee heard that the Sports and Physiotherapy clinic will occupy 220 sq.m. in the Sports Complex as agreed with Dr. D. Thomas and Prof. M. O'Brien. The Committee noted the agreement to accommodate the Bio-resources Unit in ¼ of the Luce Hall and the possibility of incorporating a Student Centre in the lower levels of the Luce Hall. The Committee invited the Director of Buildings to prepare a schedule of decanting for the Sports Complex for the next meeting. The Committee noted the minutes of meetings held on 25th April 2000 and 26th April 2000 circulated with the agenda. ----------------------------------------------------------------------- MINUTES OF A MEETING HELD IN THE LARGE CONFERENCE ROOM, O'REILLY INSTITUTE AT 11:00AM ON TUESDAY 12TH DECEMBER 2000 Present The Vice Provost Prof. J. M. Monaghan The Bursar Dr. K. J. McGinley The Treasurer Mr. A. A. Donnelly The Senior Dean, Prof. F. Boland The Student's Union President, Mr. R. Hearne The Dean of Science, Prof. M. B. Jones The Director of Buildings The Dean of Engineering and Systems Sciences, Dr. B. Foley The Dean of Health Sciences, Prof. J. Malone Apologies The Provost The Secretary The Senior Lecturer In attendance The Planning Officer Dr. D. Jeffrey 4.1 Northeast Corner Development The Director of Buildings reported on various issues regarding the Northeast Corner Project including:Decision to grant planning permission for the development has been received with a number of conditionsThe Department of Education has indicated that a decision about the Section 843 certificates for this project is imminentCIE have indicated their willingness to participate in this project subject to satisfactory arrangements and timing of line closuresIt is intended to complete I.I.T.A.C. by October 2002 and the Sports Complex by October 2003. ----------------------------------------------------------------------- MINUTES OF A MEETING HELD IN THE LARGE CONFERENCE ROOM, O'REILLY INSTITUTE AT 11:30 AM ON TUESDAY 6TH MARCH 2001 Present The Provost Prof. L. M. Cullen The Bursar Dr. B. A. Coghlan The Secretary Dr. K. J. McGinley The Treasurer Mr. A. A. Donnelly The Senior Lecturer, Prof. Michael Laver The Student's Union President, Mr. R. Hearne The Senior Dean, Prof. F. Boland The Director of Buildings The Dean of Science, Prof. M. B. Jones The Dean of Engineering and Systems Sciences, Dr. B. Foley In attendance The Planning Officer Apologies The Vice Provost Prof. J. M. Monaghan 3.2 Sports Complex planning Committee The Committee noted the minutes of a meeting held on the 20th December 2000 that had been circulated with the agenda. The Committee noted the requirement to remove the west tower of the pedestrian bridge over Westland Row in order to facilitate the construction of the sports complex. It was also noted that the final arrangements for the bridge would be dependant on the outcome of Cobb Scheme. 3.3 IITAC Planning Committee The Committee noted the minutes of a meeting held on the 19th December 2000 that had been circulated with the agenda. The Committee also noted that the proposed location for the 500-seat lecture theatre would require planning permission and further review with regard to the Luce Hall. The Committee agreed to proceed with the current programme and budget for IITAC.